INVITATION TO BID

INVITATION TO BID 

SUPPLY AND DELIVERY OF SERVICE AND BACKUP VEHICLES
(BAC Reference No. 2011-003CV-Second Public Bidding)

Date: 26 November 2011

1. The Commission on Elections (COMELEC), through the approved allocation   for Capital Outlay of the Continuing (Prior Years) Appropriations, intends to apply the sum of Seven Million Four Hundred Thousand Pesos (Php7,400,000.00), in payments for the Supply and Delivery of Service and Backup Vehicles, particularly described as follows:

   Bids received in excess of the ABC shall be automatically rejected at bid  opening.

2. The COMELECnow invites bids for the vehicles described above. The winning bidder shall fully and completely deliver the goods, subject of its contract, not later than fifteen (15) days from its receipt of the Notice to Proceed.

Bidders should have completed, within three (3) years before the date of submission and receipt of bids, a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders.

3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.

4. Interested bidders may obtain further information from the COMELECand inspect the Bidding Documents at the address given below from 8:00 A.M to 5:00 P.M, Mondays to Fridays, except holidays:
THE BAC SECRETARIAT
                                      c/o The Administrative Services Department
Commission on Elections
G/F Shipping Center Building
Intramuros, Manila
Contact Number: 5275586/5270824

5. A complete set of Bidding Documents may be purchased by interested Bidders on November 28-December 19, 2011,from the address above and upon payment of a non-refundable fee for the Bidding Documents in the amount of Seven Thousand Pesos (Php7,000.00).

It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of COMELEC (www.comelec.gov.ph), provided that Bidders shall pay the non-refundable fee for the Bidding Documents not later than the submission of their bids.

For inclusion of bidder’s name in the Document Request List in case it is declared as the winning bidder, prospective bidders are requested to download the bidding documents/Invitation to Bid from the Associated Component documents in the PhilGEPS website, pertaining to this project.

6. The COMELECwill hold a Pre-Bid Conference on December 5, 2011, 10 o’clock in the morning, at the COMELEC Session Hall, 8th Floor, Palacio del  Gobernador, Intramuros, Manila. Only those prospective bidders which purchased the Bidding Documents may participate in the Pre-Bid Conference.

7.  Bids must be submitted to the BAC Secretariat, COMELEC Session Hall, on or before 10:00 o’clock in the morning of December 19, 2011.  All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in Clause 18 of Instructions to Bidders (ITB). Late bids shall not be accepted.

Bidders are required to bring brochures and/or photographs of the vehicles they intend to offer.     

8.   Bid opening shall be held on December 19, 2011, right after the submission of bids, at the COMELEC Session Hall. Bids will be opened in the presence of the Bidders’ representatives and observers.

9.   The COMELECreserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.